Administration

MANAGEMENT SUPPORT SERVICES

 

This chapter gives information on the administrative Structure, Human Resource Management, Number of Staff per Department, Number of Pensioners, Number of Staff Appraised per Department and Administrative Services(Civil Marriage Solemnized,National function Celebrated and Court cases followed,Council,Committee,Boards and Commission.

 Administrative Units:

Luwero district is divided into ten sub counties, three town councils namely and Five Town Boards Luwero, Wobulenzi and Bombo.  The district is composed of 90 parishes and 594 villages. The role of the district is to implement and monitor Government programmes at the respective level. Decentralization aimed at easing Administration and improving the delivery of services.

 Table 2. 1: Number of Administrative Units by county

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County

Sub county

Parishes

Villages

Bamunanika

Bamunanika

6

59

Kalagala

8

53

Kamira

7

31

Kikyusa

6

37

Zirobwe

8

54

Sub Total

35

234

 

 

 

 

Katikamu

Bombo T/C

6

24

Butuntumula

7

52

Katikamu

7

76

Luwero S/C

9

55

Luwero T/C

6

19

Makulubita

9

52

Nyimbwa

6

57

Wobulenzi T/C

5

25

Sub Total

55

360

 

Grand Total

90

594

Source: Planning Unit 2017

 

 

Katikamu County is comprised of 55 parishes while Bamunanika has got 35 parishes. Migration to urban centers has contributed to increased settlement which has paved way to demarcation of many parishes.

 

Table 2. 2: Number of Administrative Units

 

S/No.

Administrative Units

1969

1980

1991

2002

2014

1

Districts

21

33

38

56

112

2

Counties

111

142

163

163

181

3

Sub-Counties

594

668

809

958

1382

Source: Census 2014

 

S/No.

Counties/Period

1969

1980

1991

2002

2014

1

Bamunanika

 

 

 

1

1

2

Katikamu

 

 

 

1

1

3

Number of Sub-Counties

 

 

 

13

13

Source: Census 2014

 

 

2.3 Human Resource Management

The 2005 Public Service restructuring exercise put Luwero district Local Government under model I. and the 2017 restructuring which is not yet implemented show that.The district has got a total of      4712 employees; the distribution of staff is shown per department.  There were more staffs employed in education and   health departments and due to decentralization, services are extended up to the grass root and these services are utilized by most people.

Table 2.3.1 shows the over all level   of staffing for the Ditrict as at 1st July 2017 at 88% for filled positons and 12.8 % for vacant positions. However in the staff structure they are some posts that were scraped while other post still had excess number as shown in the table.

 

 

 

TABLE 2.3:RECOMMENDED CUSTOMIZED STAFF ESTABLISHMENT FOR LUWERO DISTRICT LOCAL GOVERNMENT 2017/2018

 

JOB TITLE

Salary Scale

Recommended Establishment

Filled positions

Vacant

Remarks

%filled

%vacant

 

OFFICE OF THE CHIEF ADMINISTRATIVE OFFICER

 

 

 

 

 

 

 

1

Chief Administrative Officer

U1SE

1

1

0

 

 

 

2

Personal Secretary

U4

1

1

0

 

 

 

3

Driver

U8

1

1

0

 

 

 

 

Sub-Total

 

3

3

0

 

100%

0%

 

ADMINISTRATION DEPARTMENT

 

 

 

 

 

 

 

1

Deputy Chief Administrative Officer

U1SE

1

1

0

 

 

 

2

Principal Assistant Secretary

U2

1

1

0

 

 

 

3

Senior IT Officer

U3

1

0

1

 

 

 

4

Senior Assistant Secretary

U3

1

3

-2

2 Excess

 

 

5

Senior Records officer

U3

1

1

0

 

 

 

6

IT Officer

U4

1

0

1

 

 

 

7

Records Officer

U4

1

1

0

 

 

 

8

Communication Officer

U4

1

1

0

 

 

 

9

Assistant Secretary

U4

1

0

1

 

 

 

10

Personal Secretary

U4

1

1

0

 

 

 

11

Assistant Records Officer

U5

2

2

0

 

 

 

12

Stenographer Secretary

U5

3

5

-2

2 excess

 

 

13

Pool Stenographer

U6

3

1

2

 

 

 

14

Office Typist

U8

2

5

-3

3  excess

 

 

15

Office Attendant

U8

7

10

-3

3 excess

 

 

16

Driver

U8

9

9

0

 

 

 

17

Askari

U8

2

0

2

 

 

 

 

Sub-Total

 

38

41

-3

 

107%

0%

 

HUMAN RESOURCE MANAGEMENT

 

 

 

 

 

 

 

1

Principal Human Resource Officer

U2

1

1

0

 

 

 

2

Senior Human Resource Officer

U3

1

0

1

 

 

 

3

Human Resource Officer

U4

1

1

0

 

 

 

 

Sub-Total

 

3

2

1

 

67%

33%

 

 

 

 

 

 

 

 

 

 

STATUTORY BODIES

 

 

 

 

 

 

 

1

Principal Human Resource Officer (Secretary DSC)

U2

1

1

0

 

 

 

2

Secretary District Land Board/Senior Assistant Secretary

U3

1

0

1

 

 

 

3

Assistant Records Officer

U5

1

1

0

 

 

 

4

Pool Stenograher

U6

1

1

0

 

 

 

5

Office Attendant

U8

1

1

0

 

 

 

 

Sub-Total

 

5

4

1

 

80%

20%

 

 

 

 

 

 

 

 

 

 

FINANCE DEPARTMENT

 

 

 

 

 

 

 

1

Chief Finance Officer

U1E

1

1

0

 

 

 

2

Senior Finance Officer

U3

1

1

0

 

 

 

3

Senior Accountant

U3

1

1

0

 

 

 

4

Finance Officer

U4

1

0

1

 

 

 

5

Accountant

U4

1

1

0

 

 

 

6

Assistant Inventory Management  Officer

U5

1

1

0

 

 

 

7

Senior Accounts Assistant

U5

5

5

0

 

 

 

8

Accounts Assistant

U7

2

2

0

 

 

 

 

Sub-Total

 

13

11

2

 

84%

16%

 

PROCUREMENT AND DISPOSAL UNIT

 

 

 

 

 

 

 

1

Senior Procurement

U3

1

1

0

 

 

 

2

Procurement Officer

U4

1

1

0

 

 

 

 

Sub-Total

 

2

2

0

 

100%

0%

 

 

 

 

 

 

 

 

 

 

PLANNING UNIT

 

 

 

 

 

 

 

1

District Planner

U1E

1

1

0

 

 

 

2

Senior Planner

U3

1

0

1

 

 

 

3

Planner

U4

1

1

0

 

 

 

 

Sub-Total

 

3

2

1

 

80%

20%

 

 

 

 

 

 

 

 

 

 

WORKS DEPARTMENT

 

 

 

 

 

 

 

1

District Engineer

U1E

1

0

1

 

 

 

2

Senior Engineer(Civil)

U3

1

1

0

 

 

 

3

Superitendent of Works/ Sen. Asst. Enginnering Officer-(Mechanical)

U4

1

2

-1

1 excess

 

 

4

Water Officer

U4

1

0

1

 

 

 

5

Civil Engineer

U4

1

0

1

 

 

 

6

Assistant Engineering Officer (civil)

U5

1

2

-1

1 excess

 

 

7

Road Inspector

U6

2

2

0

 

 

 

8

Plant Operator/Machine Operator

U8

2

2

0

 

 

 

9

Plant/Machine Attendant

U8

2

0

2

 

 

 

10

Driver

U8

1

1

0

 

 

 

11

Motor Vehicle Attendant

U8

1

0

1

 

 

 

 

Sub-Total

 

14

10

4

 

71%

28%

 

 

 

 

 

 

 

 

 

 

EDUCATION DEPARTMENT

 

 

 

 

 

 

 

 

DEO's Office

 

 

 

 

 

 

 

1

District Education Officer

U1E

1

1

0

 

 

 

2

Senior Education Officer

U3

1

1

0

 

 

 

3

Senior Inspector of Schools

U3

1

1

0

 

 

 

4

Sports Officer

U4

1

0

1

 

 

 

5

Education Officer (special Needs & Admin)

U4

1

1

0

 

 

 

6

Inspector Of Schools

U4

2

2

0

 

 

 

 

Sub Total

 

7

6

1

 

85%

15%

 

Teaching Service

 

 

 

 

 

 

 

7

Primary Schoolteachers

 

2647

2608

39

 

99%

1%

8

Secondary school teachers

 

900

594

306

 

66%

34%

9

Tertiary

 

35

31

4

 

89%

11%

 

Sub Total

 

3582

3233

349

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNITY BASED SERVICES DEPARTMENT

 

 

 

 

 

 

 

1

District Community Development Officer

U1E

1

1

0

 

 

 

2

Senior Community Development Officer

U3

1

1

0

 

 

 

3

Senior Probation and Welfare Officer

U3

1

1

0

 

 

 

4

Senior Labour Officer

U3

1

1

0

 

 

 

5

Probation & Welfare Officer

U4

1

1

0

 

 

 

 

Sub-Total

 

5

5

0

 

100%

0%

 

 

 

 

 

 

 

 

 

 

NATURAL RESOURCES DEPARTMENT

 

 

 

 

 

 

 

1

District Natural Resources Officer

U1E

1

1

0

 

 

 

2

Senior Land Management Officer

U3

1

0

1

 

 

 

3

Senior Enviroment Officer

U3

1

0

1

 

 

 

4

Senior Forestry Officer

U3

1

1

0

 

 

 

5

Enviroment Officer

U4

1

1

0

 

 

 

6

Forestry Officer

U4

1

0

1

 

 

 

7

Staff Surveyor

U4

1

1

0

 

 

 

8

Physical Planner

U4

1

1

0

 

 

 

9

Assistant Forsetry Officer

U5

2

0

2

 

 

 

 

Sub-Total

 

10

5

5

 

50%

50%

 

 

 

 

 

 

 

 

 

 

INTERNAL AUDIT UNIT

 

 

 

 

 

 

 

1

District Internal Auditor

U2

1

1

0

 

 

 

2

Senior  Internal Auditor

U3

1

0

1

 

 

 

3

Internal Auditor

U4

1

1

0

 

 

 

 

Sub-Total

 

3

2

1

 

67%

33%

 

 

 

 

 

 

 

 

 

 

PRODUCTION  DEPARTMENT

 

 

 

 

 

 

 

1

District production and Marketing officer

U1E

1

1

0

 

 

 

2

Principal Agricultural Officer

U2

1

1

0

 

 

 

3

Principal Veterinary Officer

U2

1

1

0

 

 

 

4

Principal Fisheries Officer

U2

1

1

0

 

 

 

5

Principal Entomologist

U2

1

0

1

 

 

 

6

Senior Agricultural Officer

U3

1

0

1

 

 

 

7

Sen. Agricultural Engineer (Water  Production)

U3

1

1

0

 

 

 

8

Senior Veterinary Officer

U3

1

0

1

 

 

 

9

Senior Fisheries Officer

U3

1

1

0

 

 

 

10

Senior Entomologist

U3

1

1

0

 

 

 

11

Animal Husbandry Officer

U4

1

1

0

 

 

 

12

Fisheries Officer (Aquaculture)

U4

1

1

0

 

 

 

13

Vermin Control Officer

U4

1

1

0

 

 

 

 

Sub-Total

 

13

10

3

 

77%

23%

   

 

 

 

 

 

 

 

 

TRADE, INDUSTRY AND LOCAL ECONOMIC DEVELOPMENT

 

 

 

 

 

 

 

1

District District Commercial Officer

U1E

1

0

1

 

 

 

2

Principal Commercial Officer

U2

1

0

1

 

 

 

3

Senior Commercial Officer

U3

1

1

0

 

 

 

4

Commercial Officer

U4

1

1

0

 

 

 

5

Tourism Officer

U4

1

0

1

 

 

 

 

Sub-Total

 

5

2

3

 

40%

60%

 

 

 

 

 

 

 

 

 

 

HEALTH  SERVICES DEPARTMENT

 

 

 

 

 

 

 

1

District Health Officer

U1E

1

0

1

 

 

 

2

Asst. District Health Officer (Environmental Health)

U2

1

1

0

 

 

 

3

Asst. District Health Officer (Maternal Child Health/Nursing)

U2

1

1

0

 

 

 

4

Senior Environmental Health Officer

U3

1

1

0

 

 

 

5

Senior Health Educator

U3

1

0

1

 

 

 

6

Bio-Statistician

U4

1

1

0

 

 

 

7

Assistant Enventory Management Officer

U5

1

0

1

 

 

 

8

Cold Chain Technicial

U6

1

1

0

 

 

 

 

Sub-Total

 

8

5

3

 

 

 

 

 

 

 

 

 

 

 

 

9

Health Centre IV

 

160

175

-15

 

 

 

10

Health Centre III

 

320

205

115

 

 

 

11

Health Centre II

 

180

182

-2

 

 

 

 

 

 

660

562

98

 

 

 

 

Total Health Services (DHO's Office & Health Centres)

 

668

567

101

 

85%

15%

 

 

 

 

 

 

 

 

 

 

TOWN COUNCIL

 

 

 

 

 

 

 

1

Luwero TC

 

                     52

                     35

                        17

 

67%

33%

2

Wobulenzi TC

 

                     50

                     22

                        28

 

44%

56%

3

Bombo TC

 

                     52

                     23

                        29

 

44%

56%

 

Sub-Total

 

                   154

                     80

                        74

 

 

 

 

 

 

 

 

 

 

 

 

 

SUB-COUNTIES

 

 

 

 

 

 

 

1

Sub-county Chief/SAS

U3

10

10

0

 

 

 

2

Community Development Officer

U4

10

10

0

 

 

 

3

Veterinary Officer

U4

10

5

5

 

 

 

4

Agricultural Officer

U4

10

12

-2

 

 

 

5

Fisheries Officer

U4

10

4

6

 

 

 

6

Assistant Animal Husbandry Officer

U5

10

10

0

 

 

 

7

Assistant Agricultural Officer

U5

10

2

8

 

 

 

8

Senior Accounts Assistant

U5

10

7

3

 

 

 

9

Parish Chiefs

U5

73

57

16

 

 

 

10

Accounts Assistant

U7

10

4

6

 

 

 

11

Office Typist

U7

10

2

8

 

 

 

12

Office Attendant

U8

10

2

8

 

 

 

 

Sub-total

 

183

125

58

 

68%

32%

 

 

 

 

 

 

 

 

 

 

POLITICAL LEADERS

 

 

 

 

 

 

 

1

Chairperson

 

1

1

0

 

 

 

2

Vice Chairperson

 

1

1

0

 

 

 

3

Speaker

 

1

1

0

 

 

 

4

Secretary for  Education, Health and Community Services

 

1

1

0

 

 

 

5

Secretary for production and Marketing

 

1

1

0

 

 

 

6

Secretary for Finance, planning  and mgt services

 

1

1

0

 

 

 

7

Chairprson LCIII Butuntumula  S/C

 

1

1

0

 

 

 

8

Chairprson LCIII Bamunanika  S/C

 

1

1

0

 

 

 

9

 Chairprson LCIII Kikyusa        S/C

 

1

1

0

 

 

 

10

Chairprson LCIII Zirobwe         S/C

 

1

1

0

 

 

 

11

Chairprson LCIII Luwero          S/C

 

1

1

0

 

 

 

12

Chairprson LCIII Kalagala        S/C

 

1

1

0

 

 

 

13

Chairprson LCIII Makulubita     S/C

 

1

1

0

 

 

 

14

Chairprson LCIII Kamira           S/C

 

1

1

0

 

 

 

15

Chairprson LCIII Nyimbwa        S/C

 

1

1

0

 

 

 

16

Chairprson LCIII Katikamu        S/C

 

1

1

0

 

 

 

17

Chairprson LCIII Luwero TC

 

1

1

0

 

 

 

18

Chairprson LCIII Bombo TC

 

1

1

0

 

 

 

19

Chairprson LCIII Wobulenzi TC

 

1

1

0

 

 

 

 

 

 

19

19

0

 

100%

0%

 

POSITIONS ABOLISHED (pending validation exercise)

 

 

 

 

 

 

 

1

Assistant Commmunity Develoment Officers

 

 

10

 

 

 

 

2

Registrar of Titles

 

 

1

 

 

 

 

3

Assistant Commercical Officers

 

 

2

 

 

 

 

4

Forest Rangers

 

 

2

 

 

 

 

5

Forest Guards

 

 

2

 

 

 

 

6

Senior Office Supervisor

 

 

1

 

 

 

 

 

Sub Total

 

 

18

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL AVERAGE WITHOUT POLITICAL LEADERS

 

                4,712

                4,127

                      603

 

88%

13%

                 
                 

The Table 2.3.2 shows the number of pensioners paid for the last FY 2016/2017.There more pensioners paid in the month of September than other months and this  variation in payments could be  due to IFMS net work failer and payroll  error.

 TABLE 2.3.2 summary of information on monthly pension payrolls:

S/No

Payroll

No. pensioners on payroll

No. Exception

No. Paid

 Amount

 Date of payment

    Remarks

1

Jul-16

471

131

340

87,285,574

17/8/2016

Cash release delayed

2

Aug. 2016

469

129

340

88,288,149

29/8/2016

 

3

Sept. 2016

465

124

341

90,768,055

30/9/2016

 

4

Oct.  2016

475

132

343

89,761,779

27/10/2016

 

5

Nov. 2016

482

128

354

111,179,962

6/12/2016

Payroll errors communicated

6

Dec. 2016

479

121

358

95,897,559

21/12/2016

 

7

Jan.  2017

477

116

361

98,310,663

3/2/2017

IFMS network failure

8

Feb. 2017

441

72

369

116,130,966

6/3/2017

IFMS network failure

9

Mar. 2017

441

81

360

99,065,846

21/3/2017

 

10

Apr. 2017

406

46

360

95,389,317

5/5/2017

IFMS network failure

11

May-17

413

58

355

93,719,544

29/5/2017

 

12

Jun-17

419

79

340

105,846,253

20/6/2017

 

Human resource Office 2017

 

2.2.4 Number of Staff Appraised Per Department

The Table presents staff appraised per department; Staff appraisal measures the performance of staff and also identifies the gaps where staff needs to improve.of 3306 staffs, 2801 staffs representing 85% staff appraised and of these only Internal Audit ,Statutory Bodies , Community Services and Planning Units were departments which appraised all its staffs  and 83 % for Natural resource& Finance appraised 

 

 

The Table shows the Number of Staffs that were apprised per department.

S/N

Department

S/N

No. Of staff appraised

Percentage Appraised

Remarks

1

Health

1

480

85%

To improve on quality

2

Education

2

6

6

100%

 

 

 

2200

84%

Toimprove on quality

 

3

Works and Water

3

9

90%

Head not appraised

4

Natural Resources

4

9

82%

 

5

Planning Unit

5

2

100%

 

6

Community Services

6

26

100%

 

7

Production Unit

7

40

98%

To improve on quality

8

Finance

8

20

83%

 

9

Statutory Bodies

9

4

100%

 

11

Internal Audit

11

4

100%

 

12

Administration

12

96

84%

SAS are failing to comply

 

Total (over all %)

 

2,801

85%